Features
Calendar Management
Calendar management in Scorvia is one calendar for every session you run. Add availability as a one-to-one or a group slot, set it as virtual or in person, and the form asks for the meeting link or the address to match. Block time you are not available, keep your own tasks on the same view, and clients see every update the moment you do it.
- 14-day trial, no card
- One-to-one and group slots
- Virtual or in person
- Nothing is open by default
What one availability slot holds
- 01
Session type
- 02
Format
- 03
Date, start and end
- 04
Meeting link
- 05
Location or address
- 06
Group session name
- 07
Group capacity
- One-to-one and group slots
- Virtual or in person
- The link or the address on the slot
- Month, week and day views
- Blocked time and tasks alongside
- Clients see updates instantly
- No sessions under 45 minutes
- No groups over 50
- No automatic meeting links
- No availability you did not add
- Nothing published on your behalf
- Your calendar stays yours
Nothing exists until you add it. A slot is on your calendar because you created it, and a client can only book a time you choose to open. There is no default availability, and nothing is published on your behalf.
Most coaching calendars are not one calendar. Availability lives in a booking tool, the meeting links live in the confirmation emails, the address for the in-person sessions is in a text message from last month, and the number of people signed up for Thursday's group is in your head or a spreadsheet. Each piece works. Together they mean that the ten minutes before a session are spent finding things rather than preparing.
Sessions & Availability put those pieces on one calendar, with the link or the address attached to the slot it belongs to.
The first choice
Two kinds of session, one form
Every slot starts the same way: choose a session type. There are two.
| Session type | What it is for |
|---|---|
| 1-on-1 | A single client. The slot is theirs once booked. |
| Group | Several clients in one session. You set a capacity between 2 and 50 and the default is 8. Give the group a name if you want one; left blank, the calendar shows it as “Group session” with the number of attendees. |
Type is a property of the slot, not the calendar. You are never running two calendars for two kinds of work.
The second choice
Two formats, and the form asks for the right thing
The second choice is format: virtual or in person. What changes is the last field on the form.
| Format | The form asks for | Why |
|---|---|---|
| Virtual | A meeting link | You paste in the link from the tool you already use - Google Meet is the example shown. It stays attached to the slot. |
| In-person | A location or address | A room number, a street address, whatever a client needs in order to arrive. It stays attached to the slot. |
The parts
What one availability slot holds
| Part | What it is |
|---|---|
| Session type | One-to-one or group. The choice decides which fields the slot asks for next. |
| Format | Virtual or in person. Virtual asks for a meeting link; in person asks for a location. |
| Date, start and end | A slot is 60 minutes by default and cannot be shorter than 45. Set the end time to make it longer. |
| Meeting link | For a virtual slot: the link you already use, pasted in. Google Meet is the example shown. |
| Location or address | For an in-person slot: a room, a street address, whatever a client needs to find you. |
| Group session name | Group slots only, and optional. Up to 60 characters. Left blank, the slot is titled “Group session” with the number of attendees. |
| Group capacity | Group slots only. Between 2 and 50 clients can book the slot; the default is 8. |
The flow
How to add availability
From opening the form to the slot appearing on the calendar for clients.
- 01
Choose the session type
One-to-one for a single client, or group. A group slot asks for a capacity between 2 and 50 (default 8) and an optional name of up to 60 characters.
- 02
Choose the format
Virtual or in person. Virtual asks for a meeting link; in person asks for a location or address.
- 03
Set the date, start and end
A slot is 60 minutes by default and cannot be shorter than 45. Move the end time to run longer; the form shows the length beneath it.
- 04
Add the link or the address
Paste the meeting link from the tool you already use, or type the room or street address a client needs.
- 05
Save
The slot appears on the calendar and in the day panel, and clients see it instantly. Filter by type or format to find it among the rest.
The calendar
Month, week, day and the day beside it
The calendar shows a month, a week or a day, and today takes you back to now from wherever you have scrolled. Alongside the grid there is a panel for whichever day you have selected. Click a date and the panel shows what is on it; if nothing is, it says so - no slots, a free day, nothing booked or blocked - and offers to add a task or availability right there.
Two filter rows sit above the grid. Type narrows to one-to-one or group. Format narrows to virtual or in person. Set both and you are looking at, say, only your in-person groups for the month, which is the view you want when you are deciding whether to hire the room again.
The rest of the week
Blocking time and keeping tasks on the same calendar
Availability is not the only thing on the calendar, because it is not the only thing in your week.
- 01
Block.
Take a period off the calendar so nothing can be booked in it. Holidays, admin afternoons, the dentist. Blocked time is visible to you as blocked, which is how the day panel can tell a free day from a full one.
- 02
Add task.
A note to yourself with a title, a description, a date and a priority, either all day or at a set time. Prepare the workbook, chase an invoice, book the room. Tasks are yours; they are not sessions and they do not take a slot.
The point of having both on the same calendar as your availability is that you stop keeping a second one. What you can be booked for, what you have blocked, and what you need to do all sit on one view, so the question “what does Thursday look like” has one answer.
The client side
Clients see updates instantly
Add a slot and it is open for clients to book. Change it and the change is what they see. There is no publish step and no delay, which is why the calendar is described in the workspace as your central scheduling hub: it is the one place you edit, and the client side follows.
You manage one calendar. Clients see the current version of it.
Straight answers
What this does not do
Being straight about this saves everyone a wasted trial.
No sessions under 45 minutes.
The form will not save one. If your practice runs 30-minute check-ins, this calendar is not built for them.
No groups over 50.
Capacity is capped at 50 clients per slot.
No automatic meeting links.
You bring the link from your meeting tool. The calendar keeps it; it does not create it.
No availability you did not add.
Nothing is open by default. Every bookable hour is one you put there.
Yours
Your calendar stays yours
Slots, blocks and tasks are held in your account and are not shared between accounts. What a client can see is the availability you open; what you block and what you write in a task are for you. Scorvia is built by Fly IT Solution.
Questions
Common questions
Last updated . Reviewed by Ankush Tarika, Marketing Head.
Two slots are enough to judge it
Add one group slot and one one-to-one, and watch the form change.
Every account starts with a 14-day free trial of the whole workspace, no card required. Add one group slot and one one-to-one, set one to virtual and one to in person, and see the form change.